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Top 20 Small Business Software Apps

20 Small Business Apps

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If you’re a small business owner, there are now thousands of smartphone apps that can help you do things quicker, easier and cheaper.

XLN Business Services is the UK’s small business specialist and we’ve listed 20 of our favourite apps below. If you have a favourite, why not let us know at

Dropbox is a free, quick and easy service that allows businesses to carry their photos, documents and videos with them anywhere you go. Companies can also share these files freely with friends and colleagues too, making team projects much easier.

As one of the most popular pieces of software among business and leisure customers, Skype offers free video calling, send and text chat facilities. On top of this, users can call landlines and compatible smartphones from just 0.7p a minute, making it the most flexible and user-friendly program of its kind in the world.

Offering cross-platform options as standard, mSeven Software's mSecure is the company's flagship product and keeps track of all passwords in a truly protected environment. Given people only tend to use three or four different passwords for all websites, mSeven produced this secure data management software application to safely promote multiple passwords for Windows, Mac, Android and iOS.

Lookout is a mobile security service, allowing users to keep personal data secure while on the move. Scheduled backups and a missing device locator also alleviate the hassle related to losing a phone, with remote wipe ensuring sensitive information doesn't fall into the wrong hands.

As far as project management tools are concerned, few can match Clarizen. This pure SaaS-based platform goes further than many of its rivals, offering teams a centralised environment to manage tasks, resources, projects and budgets. It is also capable of associating emails, instant messaging conversations and documents in its own easy-to-use way, all in real-time.

Podio acts as a professional social network, working in an intranet style to connect all users through clever yet simple features. You can interact with both co-workers and clients in dedicated work spaces, while the free Employee Network allows an entire company to communicate through their shared email addresses. Meanwhile, Podio Apps can add further structure to work, including popular features such as comments, likes and status updates.

Bringing collaboration, business and productivity applications under one umbrella, Zoho gives organisations the ability to easily run business processes, manage information and be more productive in the office or on the move, without having to worry about expensive, incompatible or outdated hardware and software.

Planbox is a simple yet powerful project management tool that offers agility to teams that want to plan, create and deliver projects more efficiently. The interface is built to cater for people of all technological abilities and can be adopted by everyone in a business, regardless of their size or industry.

Mavenlink is a cloud-based project management system where businesses can manage projects, send messages, share files, track time and expenses, as well as invoice clients. Integrating with Google Apps, QuickBooks and PayPal, it gives organisations a great chance to centralise themselves around one piece of software.

This software gives users a fully-integrated suite of online communication and collaboration tools to help businesses manage information and work together in a network of teams, partners and customers. Business email, contact management, document management, project management, calendaring, intranet and extranet workspaces, social collaboration, forums, instant messaging, web forms, workflows, online meetings are included - and much, much more.

Primadesk aims to take the stress out of managing multiple online accounts by implementing a secure single sign-in process. It also allows the user to search across multiple cloud accounts at the same time, making finding data quicker and easier.

Readdle produce a series of apps for iOS devices to make office-related tasks easier on a mobile device. Scanner Pro transforms a device into a portable scanner, while Printer Pro allows the user to print attachments, documents and web pages straight from an iPhone or iPad. PDF and document viewing is improved with the use of PDF Expert and ReaddleDocs respectively. Its Calendars app is also seen by many as the easiest way to view Google Calendar's in the App Store.

OfficeTime offers easy time and expense tracking for a variety of devices from PC to iOS. Users have found that billable hours have been increased by merely tracking time more accurately through the app.

My Lead Responder
My Lead Responder intends to eliminate the time between lead creation and agent response to allow users to close leads fast. Combining the flexible nature of email with the immediacy of the phone call, leads can be responded to instantaneously, vastly improving the chance of conversion.

FormMobi is a cloud-based clipboard, aimed at businesses where a huge amount of time is wasted retyping the same information repeatedly into a variety of different systems. With this, they can simply create a form, gather the data remotely on a mobile device, then export the data to any platform required.

KashFlow provides intuitive and easy-to-use online accounting software for small business owners. It allows start-ups and established organisations automate often-elaborate tasks like repeat invoicing, repeat billing and overdue payment reminder dissemination. Integrating with other services like PayPal, Kashflow also offers 24-hour email support.

Designed as the best web marketing app on the market, LocalVox helps brick-and-mortar businesses build their brands online. It offers owners the chance to publish news, events and deal announcements across many online channels with just one click, going out on channels such as social media, websites, local directories and newsletters. It also optimises organic search and Google Places listings for users.

The Resumator
The Resumator is a fantastic resource for recruiters. It helps them stay on top of their efforts to get the best candidate with applicant tracking tools that are both easily used and robust. What's more, applicants can be moved through a hiring workflow with ease.

Harvest is an application designed for small businesses looking for an efficient, effective method of time tracking and service invoicing. With an emphasis on simplicity, time can be tracked anywhere easily using everything from desktops and mobile devices to Twitter.

BambooHR is capable of managing all employee data through spreadsheets, saving companies hours of time and lots of money. It effectively replaces spreadsheets with a central and secure place to manage employee data for companies such as Pinterest, Klout and Atlassian. For these reasons, it has become a number-one HR app for small and medium businesses.